{"id":11559,"date":"2026-08-13T11:35:24","date_gmt":"2026-08-13T18:35:24","guid":{"rendered":"https:\/\/research.wsu.edu\/operations\/?page_id=11559"},"modified":"2026-08-13T11:52:11","modified_gmt":"2026-08-13T18:52:11","slug":"fixed-price-agreements-distribution-of-residual-balance-process","status":"publish","type":"page","link":"https:\/\/research.wsu.edu\/operations\/resources\/fixed-price-agreements-distribution-of-residual-balance-process\/","title":{"rendered":"Fixed Price Agreements Distribution of Residual Balance Process"},"content":{"rendered":"\n<p class=\" wsu-font-size--xlarge\">Office of Research Guideline #33<\/p>\n\n\n\n<p><em>November 2025&nbsp;<\/em><\/p>\n\n\n\n<h2 class=\"wp-block-heading  wsu-heading--style-marked wsu-heading--mark-top\">Introduction&nbsp;<\/h2>\n\n\n\n<p>The residual balance process at Washington State University, as defined in <a href=\"https:\/\/policies.wsu.edu\/prf\/index\/manuals\/business-policies-and-procedures-manual\/bppm-40-27\/\">UPPM 40.27<\/a>, governs the management of funds remaining after the completion of a fixed-price agreement. These agreements provide a set payment for specified work, and any surplus after applying facilities and administrative (F&amp;A) costs is considered a residual balance. To ensure compliance and fiscal integrity, the University has established clear guidelines for distributing these funds.&nbsp;<\/p>\n\n\n\n<p><strong>Important Note: <\/strong>All conditions outlined in <a href=\"https:\/\/policies.wsu.edu\/prf\/index\/manuals\/business-policies-and-procedures-manual\/bppm-40-27\/\">UPPM 40.27<\/a> must be met before any residual balance can be distributed.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading  wsu-heading--style-marked wsu-heading--mark-top\">Procedure Steps&nbsp;<\/h2>\n\n\n\n<h3 class=\"wp-block-heading\">Step 1: Determine Threshold<\/h3>\n\n\n\n<ul>\n<li><strong>Under $10,000 and less than 50% of total project budget:<\/strong>&nbsp;Sponsored Programs Services (SPS) will transfer the residual balance to the <strong>departmental <\/strong>fixed-price consolidation account.&nbsp;<\/li>\n\n\n\n<li><strong>Over $10,000:&nbsp;<\/strong>The requester must complete the Residual Balance Questionnaire and submit it to the Office of Research at <a href=\"mailto:orso@wsu.edu\">orso@wsu.edu<\/a>.&nbsp;<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\">Step 2: Initial Review<\/h3>\n\n\n\n<p class=\"wsu-spacing-after--xsmall\">The Office of Research Support and Operations Manager (OR-SOM) will:<\/p>\n\n\n\n<ol>\n<li>Verify that the questionnaire is complete.&nbsp;<\/li>\n\n\n\n<li>Confirm budget figures in collaboration with Sponsored Programs Services (SPS).&nbsp;<\/li>\n<\/ol>\n\n\n\n<h3 class=\"wp-block-heading\">Step 3: Leadership Review<\/h3>\n\n\n\n<p class=\"wsu-spacing-after--xsmall\">Once confirmed the request will be forwarded to:<\/p>\n\n\n\n<ol>\n<li>Associate Vice President for Research Operations (AVPR)&nbsp;<\/li>\n\n\n\n<li>Vice President for Finance and Business Services (VPFBS) for review and decision making.&nbsp;<\/li>\n<\/ol>\n\n\n\n<h3 class=\"wp-block-heading\">Step 4: Decision Options<\/h3>\n\n\n\n<p class=\"wsu-spacing-after--xsmall\">Leadership may approve one of the following:&nbsp;<\/p>\n\n\n\n<ol>\n<li>Full retention of the residual balance.&nbsp;<\/li>\n\n\n\n<li>Partial retention of the residual balance.&nbsp;<\/li>\n\n\n\n<li>No retention of the residual balance.<\/li>\n<\/ol>\n\n\n\n<h3 class=\"wp-block-heading\">Step 5: Communication and Documentation<\/h3>\n\n\n\n<p>The requester will receive a formal decision via email to be logged into MyResearch with the original agreement.&nbsp;<\/p>\n\n\n\n<h2 class=\"wp-block-heading  wsu-heading--style-marked wsu-heading--mark-top\">References\u00a0<\/h2>\n\n\n\n<ul>\n<li><a href=\"https:\/\/policies.wsu.edu\/prf\/index\/manuals\/business-policies-and-procedures-manual\/bppm-40-27\/\">UPPM 40.27<\/a>&nbsp;<\/li>\n<\/ul>\n","protected":false},"excerpt":{"rendered":"<p>Office of Research Guideline #33 November 2025&nbsp; Introduction&nbsp; The residual balance process at Washington State University, as defined in UPPM 40.27, governs the management of funds remaining after the completion [&hellip;]<\/p>\n","protected":false},"author":10547,"featured_media":0,"parent":10570,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"_wsuwp_accessibility_report":null},"categories":[],"tags":[],"wsuwp_university_location":[],"wsuwp_university_org":[],"acf":[],"_links":{"self":[{"href":"https:\/\/research.wsu.edu\/operations\/wp-json\/wp\/v2\/pages\/11559"}],"collection":[{"href":"https:\/\/research.wsu.edu\/operations\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/research.wsu.edu\/operations\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/research.wsu.edu\/operations\/wp-json\/wp\/v2\/users\/10547"}],"replies":[{"embeddable":true,"href":"https:\/\/research.wsu.edu\/operations\/wp-json\/wp\/v2\/comments?post=11559"}],"version-history":[{"count":3,"href":"https:\/\/research.wsu.edu\/operations\/wp-json\/wp\/v2\/pages\/11559\/revisions"}],"predecessor-version":[{"id":11568,"href":"https:\/\/research.wsu.edu\/operations\/wp-json\/wp\/v2\/pages\/11559\/revisions\/11568"}],"up":[{"embeddable":true,"href":"https:\/\/research.wsu.edu\/operations\/wp-json\/wp\/v2\/pages\/10570"}],"wp:attachment":[{"href":"https:\/\/research.wsu.edu\/operations\/wp-json\/wp\/v2\/media?parent=11559"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/research.wsu.edu\/operations\/wp-json\/wp\/v2\/categories?post=11559"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/research.wsu.edu\/operations\/wp-json\/wp\/v2\/tags?post=11559"},{"taxonomy":"wsuwp_university_location","embeddable":true,"href":"https:\/\/research.wsu.edu\/operations\/wp-json\/wp\/v2\/wsuwp_university_location?post=11559"},{"taxonomy":"wsuwp_university_org","embeddable":true,"href":"https:\/\/research.wsu.edu\/operations\/wp-json\/wp\/v2\/wsuwp_university_org?post=11559"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}